Mass Document Accounts Receivable (AR) Detail Entry / Update in Lien Writer® Pro

Warning: All information contained within this data base is subject to change at any time by the various states and is not guaranteed in any way by FWM Software. Nor does FWM Software. assume any liability or responsibility for its content. Please use in conjunction with advice from your attorney.

All Lien Writer┬« Pro billing comes from the records of the Ardetail.dbf table.  Data goes into the table one of three ways.  One, you directly enter a record.  Two, you print a document, where the Product code is not set up as a mass matrix product, and the billing detail is directly posted to the A/R detail table.  Third, you print a document where the Product code is set up as a mass matrix product, and the billing detail is actually stored in the Preliendetail.dbf file for processing at the end of the Billing (year-month) period via the Post Mass Items to A/R Details screen.

Items processed as mass matrix details are accessible via the Mass Matrix Detail Entry/Update screen from the Main Menu / Mass Document AR Detail Entry Update option.  Remember, these items are not AR Details as yet, only have the ability to become AR Details based on 1) The process box is checked and 2) there is a mass printing price matrix that exists for; 3) a existing product code marked as a mass product code; and 4) a correctly setup company and bill to companies rate codes.  If these four other tables are connected, an AR detail will be generated when you post from the Post Mass Items to A/R Details screen:

Project:                Enter the Project name;

Customer:                Enter the Customer name of the company;

Company Code:                Enter the company code of the company making the claim;

Company:                Enter the name of the company for which you will be printing lien documents and making lien claims;

Title:                        Enter the title of the claimant;

Bill to Code:                Enter the company number where all billing will go for a client;

Notice Date:                Enter the time and the notice was printed;

Billing Date:                Enter the billing date of the notice;

Billing Yr-Month:        Enter the Year-Month of the billing;

Product ID:                Enter the Product ID for the AR detail;

Description:                The Product description is set by the Product ID;

# Docs Printed:        Enter the number of documents printed;

Additional Fees:        Enter the additional charges for the document product;

Process?:                Check if this item has not been processed already.  If unchecked it will not be processed when generating A/R details;

Express Serv.:        Assesses your charge for Express Mail delivery;

Express Chrg.:        Enter the express charge for the document;

Main Rec. ID:                Enter the record ID of the job for identification;

User:                        The station where data was entered from.

When adding a new record, you will be accorded the option to import data from the current record of the Current Jobs file to make the record more quickly.

This mass matrix detail data, via the billing date, will be used to produce the AR detail for your company customers in the Post Mass Items to A/R Details screen.



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